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Evidence Guide: HLTCC301B - Produce coded clinical data

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

HLTCC301B - Produce coded clinical data

What evidence can you provide to prove your understanding of each of the following citeria?

Identify and evaluate clinical data from simple medical records

  1. Identify the principal diagnosis and principal procedure when coding from a simple medical record
  2. Identify additional diagnosis and procedures when coding from a simple medical record
  3. Refer any issues concerning clarity and accuracy of the clinical data to the appropriate person
  4. Evaluate the relevance of other health conditions and factors affecting the patient to establish the primary diagnosis
  5. Establish the appropriate level of detail of clinical data to meet standards
  6. Record, enter, edit and maintain a client information system of coded data (disease index)
  7. Identify the correct clinical data within appropriate timeframes
Identify the principal diagnosis and principal procedure when coding from a simple medical record

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Identify additional diagnosis and procedures when coding from a simple medical record

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Refer any issues concerning clarity and accuracy of the clinical data to the appropriate person

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Evaluate the relevance of other health conditions and factors affecting the patient to establish the primary diagnosis

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Establish the appropriate level of detail of clinical data to meet standards

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Record, enter, edit and maintain a client information system of coded data (disease index)

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Identify the correct clinical data within appropriate timeframes

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assign codes to clinical data

  1. Assign complete and accurate ICD-10-AM disease and procedures codes abstracted from simple medical records
  2. Apply Australian National Coding Standards where appropriate, to ensure the correct assignment of codes
  3. Establish and record the correct sequence and order of codes related to a single episode in accordance with standards
  4. Record data clearly, accurately and completely
  5. Maintain confidentiality at all times
  6. Enter the coded data accurately into the client appropriate system
  7. Complete the process of assigning the correct codes from clinical data within appropriate timeframes
Assign complete and accurate ICD-10-AM disease and procedures codes abstracted from simple medical records

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Apply Australian National Coding Standards where appropriate, to ensure the correct assignment of codes

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Establish and record the correct sequence and order of codes related to a single episode in accordance with standards

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Record data clearly, accurately and completely

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Maintain confidentiality at all times

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Enter the coded data accurately into the client appropriate system

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Complete the process of assigning the correct codes from clinical data within appropriate timeframes

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

The evidence guide provides advice on assessment and must be read in conjunction with the Performance Criteria, Required Skills and Knowledge, the Range Statement and the Assessment Guidelines for this Training Package.

Critical aspects for assessment and evidence required to demonstrate this competency unit:

The individual being assessed must provide evidence of specified essential knowledge as well as skills

Consistency of performance should be demonstrated over the required range of situations relevant to the workplace

Access and equity considerations:

All workers in the health industry should be aware of access and equity issues in relation to their own area of work

All workers should develop their ability to work in a culturally diverse environment

In recognition of particular health issues facing Aboriginal and Torres Strait Islander communities, workers should be aware of cultural, historical and current issues impacting on health of Aboriginal and Torres Strait Islander people

Assessors and trainers must take into account relevant access and equity issues, in particular relating to factors impacting on health of Aboriginal and/or Torres Strait Islander clients and communities

Context of and specific resources for assessment:

Relevant guidelines, standards and procedures

Resources essential for assessment include:

ICD-10-AM, ACHI and ACS and relevant local coding requirements

simple medical records

Required Skills and Knowledge

This describes the essential skills and knowledge and their level required for this unit.

Essential knowledge:

The candidate must be able to demonstrate essential knowledge required to effectively do the task outlined in elements and performance criteria of this unit, manage the task and manage contingencies in the context of the identified work role

This includes knowledge of:

Australian and relevant State/Territory clinical coding standards and protocols

Appropriate legislation

Classifications and nomenclature used to achieve accurate clinical coding

Clinical data indexing, storage and mapping from clinical terms of classifications

Comprehensive knowledge of medical terminology and body systems

Coding factors influencing health status

Coding requirements of:

congenital malformations and deformations

endocrine, nutrition and metabolic diseases

injuries and external causes of injuries

neoplasms

poisoning and external causes of poisoning

symptoms, signs and abnormal clinical findings

Coding diseases of the:

circulatory system

digestive system

ear and mastoid process

eye and adnexa

genitourinary system

musculoskeletal system

nervous system

respiratory system

skin and subcutaneous tissue

Coding conditions:

in pregnancy, childbirth and the puerperium

originating in the perinatal period

Current codes of practice and guidelines in relation to clinical coding

Definition of a clinical coder and clinical coding, and the purpose of coded data

Professional ethics in clinical coding

Sequencing of codes and primary diagnosis

The way rules and conventions are applied to clinical data to achieve correct clinical codes

Timescales within which clinical coding must take place

Essential skills:

It is critical that the candidate demonstrate the ability to effectively do the task outlined in elements and performance criteria of this unit, manage the task and manage contingencies in the context of the identified work role

This includes the ability to:

Analyse simple medical records to produce coded clinical data

Apply Australian Coding Standards at an introductory coding level to simple medical records

Assign complete and accurate codes for diseases, conditions, injuries and procedures

Identify principal diagnosis and principal procedures

Use ICD-10-AM coding manuals

Range Statement

The Range Statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Add any essential operating conditions that may be present with training and assessment depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts.

Simple medical records may include

A medical record generated by an episode of care involving one of the following:

Day stay

Day surgery

Planned surgery

Simple medical problems in episodes of care not exceeding a length of stay (LOS) of three days

Diagnosis may include:

Diagnosis of:

congenital malformations and deformations

endocrine, nutrition and metabolic diseases

injuries and external causes of injuries

neoplasms

poisoning and external causes of poisoning

symptoms, signs and abnormal clinical findings

Diagnosis of diseases of the:

circulatory system

digestive system

ear and mastoid process

eye and adnexa

genitourinary system

musculoskeletal system

nervous system

respiratory system

skin and subcutaneous tissue

Diagnosis:

in pregnancy, childbirth and the puerperium

originating in the perinatal period

Clinical coding requirements may include:

Coding requirements of:

congenital malformations and deformations

endocrine, nutrition and metabolic diseases

injuries and external causes of injuries

neoplasms

poisoning and external causes of poisoning

symptoms, signs and abnormal clinical findings

Coding diseases of the:

circulatory system

digestive system

ear and mastoid process

eye and adnexa

genitourinary system

musculoskeletal system

nervous system

respiratory system

skin and subcutaneous tissue

Coding conditions:

in pregnancy, childbirth and the puerperium

originating in the perinatal period

Client information systems may include

Computerised systems

Manual systems